It is very important to respect the spirit of the group and all its rules. It has been a hard work to create a popular group like this one from nothing. These rules are here to avoid past mistakes.
There are different types of Roles in Meetup(Organizers). In this group only the roles “Event Organizer” and “Assistant Organizer” are being used. Follow this link to know more about what these roles allow.

• O.1. General rules
  • O.1.1. This is a non-profit group and the status of Event or Assistant Organizer can be denied and cancelled at any time with the Organizer’s discretion.
    
  • O.1.2. An Organizer is not allowed to earn money from the events. All fees charged to the people attending an event have to be used to cover the costs of the event.
    
  • O.1.3. The Organizer and Founder of this group (Anchel) will try to organize a special hike or outdoor event at least every three months that only other organizers can join.
    
  • O.1.4. If an Organizer does not respect all membership rules, including the rules for Organizers, he/she will become a regular member and will not be able to be Organizer anymore.
• O.2. Becoming Organizer and maintaining the role:
  • O.2.1. To become Event Organizer, you have to send an email to the Organizer (Anchel), answering the following questions:
    • What type (or types) of events do you want to organize?
      
    • What is your experience organizing that type of events? (This questions is only for information purposes. No experience is required since Anchel is not going to apply any approval procedure based on experience or skills.)
      
    • Did you read the membership and organizer rules?
    The Organizer (Anchel) may ask you further questions that you have to answer before accepting and changing your status to Event Organizer.
    
  • O.2.2. An Event Organizer has to organize at least 1 event every three months.
    
  • O.2.3. An Assistant Organizer is a person who wants to organize events more frequently, promote a special type of event (like rock-climbing, kayaking, …) and/or has special permissions:
    • An Assistant Organizer can set nicknames to other members.
    • An Assistant Organizer can approve membership requests among other Meetup features.
  • O.2.4. Assistant Organizers are people who have proven in the past their commitment and reliability to the group. Therefore this status is assigned or removed only at Organizer’s discretion.
    
  • O.2.5. Every three months after becoming Event Organizer, it will be checked if he or she published enough events. If it is not the case, the Event Organizer will become a regular member.
    
  • O.2.6. Keep in mind the following regarding the events that are going to be taken into account in order to keep the status of Event Organizer:
    • If there is more than one person organizing an event, it will count the proportional part: an event with two Organizers will count like 1/2 event for each organizer, an event with three Organizers will count 1/3 and so on.
    • Events different from hikes or outdoor sports (like dinners or parties) will count as half event and other rules will also be applied (i.e. if there is more than one Organizer).
      
    • Events lasting two or more days will count as 2 events.
• O.3. Planning events
  • O.3.1. No more than 1 guest per group member is allowed in any event.
    
  • O.3.2. If an Organizer allows guests in an event:
    • He or she must add the following question to the event: “Do you AND YOUR GUEST accept the membership rules? (YES/NO) .¿Aceptáis tanto tú como tu invitado las normas del grupo? (SI/NO)”
      
    • If a member does not answer that question properly, the organizer is not allowed to accept him/her in the event. To see the answers to the questions you have to click on “Tools->See answers”
  • O.3.3. To manage RSVPs in an event, the use of a waiting list is a MUST. If the maximum of people allowed to join an event has been reached, people have to be able to join a waiting list. People’s expectations of joining an event have to be managed properly. This waiting list can be automatic or manual at the Organizers discretion.
    
  • O.3.4. In an event going by private cars:
    • It is not allowed to create the event with a maximum of people allowed to join it that exceeds the maximum capacity of the confirmed cars.
      
    • If the Organizer is going with his/her car, he/she must open the event to a maximum of 4-5 people at the beginning.
      
    • If the Organizer is going with NO car, he/she must open the event to a maximum of 1 person (himself or herself) at the beginning.
      
    • The Organizer can add a question to the event, in order to know, if people joining the event are going to come with his/her car. But if that question was not included, in the description of the event the Organizer MUST ask for car drivers to tell in their comment, if they are coming with their cars.
      
    • People offering cars in the waiting list can be added ignoring the list order until there are enough cars for the maximum amount of people allowed for the event. Two more drivers can be added this way (replacement cars).
  • O.3.5. If an event is closed and the maximum of people is changed or a free spot opens in an event, the Organizer can choose to add more people to the event. If this is the case it MUST be done in the same order of appearance of the list.
    
  • O.3.6. The Organizer of the event can add up to 2 people (for events for 20 people) or 3 people (for events for 21 or more people) to the event ignoring the waiting list order (1 more person than a driver). If there is more than one Organizer this advantage is ignored.
    
  • O.3.7. Outdoor activities involve some risks that you should not ignore. Always suggest in the description of your event to have an insurance or similar for the activity that you are organizing. Keep in mind that associations, such as the hiking club MadTeam, offer the chance to get federation licenses (by FEEC).
    
  • O.3.8. If an event requires to book accommodation, the Event or Assistant Organizer is the person who has to coordinate the booking:
    • He/she has to collect the money from all people attending to the event.
      
    • He/she has to book it once the money was collected.
  • O.3.9. All Organizers must send all his/her announcements of free spots in an event to all members of the group in the distribution list. It is not going to be tolerated to send emails to a "selection of people" or "closer friends" in order to offer them. To meet people that you like, use your email or phone. It is not the purpose of this group.
• O.4. At the event
  • O.4.1. An Event or Assistant Organizer has to explain to the people attending to each event that they can make donations to cover the costs of Meetup.com. The donations collected have to be delivered to the Organizer of this group, who is who pays the Meetup.com fees (12 $/month).
    
  • O.4.2. If an Organizer does not treat the members attending his/her event with respect; he/she will become a regular member and will not be able to become Event or Assistant Organizer anymore.
• O.5. After the event
  • O.5.1. An Event or Assistant Organizer must manage No-Shows and other relevant event information properly (click here to see how).